In today’s digital era, where traditional work models are shifting to more remote and convenient setups, finding the best project management tool has become a significant challenge. Everything needs to be conducted efficiently, from aligning teams on the same page to getting updates on the ongoing tasks. Many existing tools can be used for team meetings, updates, progress reporting, etc. but not all of them provide a solution for organized management.
In this case, having too many tools for different purposes is not worth the hustle. It drains energy and requires extra effort and time to manage and delegate tasks. This blog will guide you through what a project management tool is and introduce the top 10 project management tools that can help your team work more effectively in 2025.
What are Project Management Tools? Use & Purpose
Project management tools are designed to meet the deadlines and milestones of teams. Where teams can coordinate, report and track the progress – all in one place – without switching to different platforms. It creates a separate and complete workspace integrating with your favourite tools and fulfilling your all project needs under one platform.
A recent study by Exploding Topics revealed that 71% of project management experts say their team effectiveness increased significantly through the use of collaboration tools.
Best Project Management Tools to Use in 2025
Let’s explore the top-ranked project management tools that are popular among users in 2024 and predicted to gain even more traction in 2025.
1. Workflo
Best for teams looking for an affordable, easy-to-use, and simple tool to manage tasks and projects.
Workflo is a fantastic choice if you need a simple, budget-friendly tool that can handle your team’s tasks and projects. It’s perfect for small to medium-sized teams who want an intuitive platform without too many complicated features. One of the coolest things about Workflo is its customizable features, allowing you to tailor it to your team’s specific needs without the overwhelming complexity of other platforms.
Key Features
Workflo makes it easy to manage tasks, track progress, and plan events. Its customizable options give you flexibility, so you can adapt the tool to suit your specific processes and workflows. The simple dashboard is another plus, offering a quick, clear overview of everything your team is working on.
Pros & Cons
Workflo’s simplicity and affordability are huge advantages, especially for smaller teams. However, while it’s customizable, it doesn’t have as many integrations as some other tools, which might limit your options if you use a lot of different apps.
Pricing
You can start with Workflo for just $10 per user per month, making it an affordable option that doesn’t compromise on essential features.
To see the full range of Workflo features available, visit the website here.
2. Jira
The most used project management software in the USA with a 20% market share is Jira. It covers a range of software tools designed to assist people in management and workflow setup Jira Work Management, Jira Core, Jira Software etc. It covers striking features of dashboards, unique search fu
Key Features
Jira provides advanced reporting, dashboards, and automated workflows to ensure teams can manage their software development projects with ease. Its robust issue-tracking and sprint-planning tools are particularly useful for agile teams.
Pros & Cons
Jira is highly beneficial for software development teams due to its ability to manage detailed workflows and track issues. However, its complexity can be a disadvantage for non-technical teams, as it requires a learning curve to fully understand and navigate the platform.
Pricing
Jira offers a free plan, and its paid plans begin at $7.75 per user per month.
3. Microsoft Project
The second biggest shareholder in the collaboration tool is Microsoft Project. It is a part of the huge number of Microsoft tools integrating all the brand software for a seamless experience. It is a robust tool trusted by billions of people around the globe with key features of dashboards, Gantt timeline, budget tracking etc.
Key Features
Microsoft Project allows teams to manage resources, track progress, and generate advanced reports to stay aligned with project goals. Its detailed timeline and Gantt chart tools are invaluable for teams managing complex, multi-step projects.
Pros & Cons
Microsoft Project is highly trusted by enterprises and integrates smoothly with Microsoft Office tools, making it a strong choice for those already using the Microsoft ecosystem. However, it is not as user-friendly as some other project management tools and can be expensive for smaller teams that don’t require all of its advanced features.
Pricing
Microsoft Project starts at $10 per user per month, though a Microsoft 365 subscription is required for full functionality.
4. SmartSheets
It is one of the most loved traditional management tools based on the spreadsheet-like module. SmartSheet includes the main features of content management, automated workflow, detailed dashboards etc. It allows integrations of more than 100 tools using Zapier and Automate.io.
Key Features
SmartSheets includes features like content management, workflow automation, and detailed analytics dashboards. It also supports integration with over 100 third-party tools, making it a flexible solution for teams that require multiple integrations.
Pros & Cons
SmartSheets is an excellent option for teams who prefer a spreadsheet-based interface, and its integration with many tools ensures flexibility. However, it lacks some of the innovative features found in newer project management tools, which may make it less appealing to teams seeking cutting-edge solutions.
Pricing
SmartSheets starts at $7 per user per month, making it an affordable choice for businesses that want to streamline their project management while maintaining familiarity with spreadsheets.
5. ClickUp
Best For: Teams needing an all-in-one solution with a focus on integrations.
ClickUp is known for being a comprehensive project management tool that offers a wide range of features tailored to meet the needs of different types of teams. From task management and document collaboration to goal setting and time tracking, ClickUp ensures that teams can manage all aspects of their projects in one place. Its integrations with popular tools like Slack, Google Calendar, and Hubspot make it a versatile choice for teams using multiple software.
Key Features
ClickUp excels in offering customizable workflows, which allows users to tailor their project management experience. It also provides mind maps, Gantt charts, and task tracking to help teams stay organized and aligned with their goals.
Pros & Cons
The best part of ClickUp is its extensive integrations with third-party tools, which provide users with greater flexibility. The tool is also highly versatile, catering to various industries and business types. However, ClickUp can become slow or lag when managing large projects or using multiple integrations at once, which may hinder productivity for teams with heavy workloads.
Pricing
ClickUp offers a free plan, and its paid plans start at $5 per user per month, making it an affordable choice for businesses that need advanced features.
6. Asana
Asana is one of the convenient management platforms when it comes to easy-to-navigate and manage workflows. Its key features include a workflow builder, strategic goals and Gantt charts. It allows more than 200 integrations that include Slack, Google Drive, Calendar etc.
Pros & Cons
Asana’s intuitive interface and flexible task management tools are its major strengths. It’s suitable for teams across various industries and offers customizable workflows to suit different needs. However, Asana can struggle with managing large projects and may require monitoring to ensure that integrations do not slow down the system.
Pricing
Asana offers a free plan, with paid plans starting at $10.99 per user per month.
7. Monday.com
It can be tagged as the favourite project management tool of managers due to its highly intuitive UX. Monday.com has a reliable audience that admires and uses its unique features like custom dashboards, templates, automation etc. Comparatively, monday.com allows a few integrations and supports some such as Slack, Salesforce etc.
Pros & Cons
The visually intuitive user interface and robust automation features make Monday.com a great choice for teams that value ease of use and customization. However, its fewer integrations compared to other platforms might limit its flexibility for some users.
Pricing
Monday.com starts at $8 per user per month.
8. BaseCamp
Basecamp is a wonderful tool when it comes to small team management looking for scheduling and monitoring features. Its core features are collaboration, project monitoring, and scheduling for effective task management. Basecamp allows integrations with fewer tools that involve management and collaboration; not supporting a variety of functionalities.
Pros & Cons
Basecamp’s simplicity and ease of use make it an ideal choice for smaller teams that need to manage basic projects. However, it lacks the advanced project management features needed for larger teams or more complex projects.
Pricing
Basecamp is priced at a flat rate of $15 per user per month.
9. Trello
It is a simple project visualization tool operating in one of the earlier Kanban-based modules. Trello makes project management easy with its Kanban Boards, Custom Cards and Automated Workflows. It is comparatively more useful for both small internal teams and external communication but doesn’t support a high-level project management feature.
It allows integrations with Slack, Google Calendar and other similar tools. Trello works efficiently with or without integrations and is ideal for sharing with collaborators outside of the team.
Pros & Cons
Trello’s visual interface and ease of use are its strongest points. It’s particularly suited for small teams or external collaboration. However, it lacks some of the advanced project management features found in other tools, making it less suitable for larger teams or complex projects.
Pricing
Trello offers a free plan, with paid plans starting at $5 per user per month.
10. Wrike
Wrike is also one of the trusted project management tools used by a huge audience. It offers seamless collaboration with its task management, Gantt View, and Real-time analytics features. It has automation and pioneering AI-based reports, tasks, and risk analysis.
The integrations include more than 200 tools such as Slack, Google, etc. and work efficiently.
Pros & Cons
The main benefit of Wrike is its broad range of advanced features that support scalability and efficiency. However, there is a learning curve, especially for teams trying to tap into its full capabilities. Most users find the time investment to be worthwhile, as it helps streamline workflows and improve overall productivity.
Pricing
Wrike offers a free plan, with paid plans starting at $9.80 per user per month. Pricing scales depending on the size and needs of your team.
Conclusion
In a nutshell, managing tasks with outdated and manual processes will make you feel less competitive and productive in this digital world. Using a suitable project management tool such as Workflo will not only make your tasks more effective but help you build a digital record of the project as well. It helps leverage innovation to boost creativity and productivity in the teams.