Subscription Plans
Overview
Workflo offers four subscription plans designed to meet the needs of organizations at different stages of growth — from small teams just getting started to large enterprises with complex requirements. All plans provide access to Workflo’s core features, with higher tiers unlocking greater capacity, storage, and advanced capabilities.
Plan Comparison
| Feature | Free | Business | Enterprise |
|---|---|---|---|
| Workspace Storage | 100 MB | 25 GB | Unlimited |
| Maximum Projects per Workspace | 5 | Unlimited | Unlimited |
| Maximum Tasks | 100 | Unlimited | Unlimited |
| Custom Fields | 1 | 10 | Unlimited |
| Chat History | 30 days | Unlimited | Unlimited |
| AI Features | — | — | Included |
| Video Calling | — | — | Included |
| Custom Dashboards | Standard | Standard | Advanced |
| Member Seats | Up to 10 | Configurable | Configurable |
| Limited Access Seats | 500 | Configurable | Configurable |
Plan Details
Free Plan
The Free Plan is ideal for small teams or individuals who want to explore Workflo’s capabilities before committing to a subscription. It includes the core features of task management, project organization, and team chat with sensible limits.
Best for: Freelancers, small teams, or organizations evaluating Workflo
Key limitations:
- Up to 10 full member seats
- 100 MB of storage
- Maximum of 5 projects and 100 tasks per workspace
- 1 custom field per workspace
- Chat history limited to 30 days
Business Plan
The Business Plan is built for established organizations that require professional-grade project management and collaboration. It provides a balance of capacity and cost-effectiveness for larger teams.
Best for: Medium to large organizations managing multiple workspaces
Key features:
- Unlimited projects and tasks
- 25 GB of storage per workspace
- 10 custom fields
- Unlimited chat history
- Configurable seat allocation
Enterprise Plan
The Enterprise Plan is Workflo’s most powerful offering, designed for large organizations with complex needs, high security requirements, and advanced reporting and automation demands.
Best for: Large enterprises, regulated industries, and organizations requiring AI, advanced dashboards, and video calling
Key features:
- Unlimited storage
- Unlimited projects and tasks
- Unlimited custom fields
- Unlimited chat history
- AI-powered features — intelligent insights, automation assistance, and more
- Video calling — built-in video collaboration
- Advanced custom dashboards — enhanced analytics and reporting
- Dedicated support and onboarding assistance
- Configurable seat allocation
Seats and User Management
Full Member Seats
A seat is required for each full workspace member. The number of available seats is determined by your subscription plan and can be adjusted when upgrading or managing your organization’s license.
Limited Access Seats
Limited Access Seats are a separate pool for external contributors, clients, or restricted users who do not require full member capabilities. The default allocation is 500 limited access seats, providing significant flexibility for organizations that work with external parties.
Non-Profit Pricing
Workflo offers dedicated pricing and support for non-profit organizations. If your organization is a registered non-profit, please contact the Workflo team to discuss available discounts and eligibility requirements.
Upgrading Your Plan
You can upgrade your organization’s plan at any time through the organization settings. Upgrades take effect immediately, and your team gains access to the expanded capabilities without any interruption to existing work.
To upgrade:
- Navigate to Organization Settings
- Select Billing & License
- Choose your new plan
- Complete the payment process
Frequently Asked Questions
Can I change plans at any time?
Yes. You can upgrade your plan at any time. Downgrades may take effect at the next billing cycle — please contact support for details.
What happens if I exceed my task or project limit on the Free plan?
You will be prompted to upgrade before you can create additional tasks or projects beyond the plan limits.
Are Limited Access Guests included in my seat count?
No. Limited Access Guest seats are managed separately from full member seats. Your plan includes a default allocation of 500 limited access seats.
Is there a trial of the paid plans?
Please contact the Workflo team to inquire about trial options for Team, Business, or Enterprise plans.